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COVID-19 (Coronavirus)

Trinity’s COVID-19 Response Plan has been circulated to all Heads of Schools/Units and the Executive Summary has been sent to all staff. To see the flow chart outlining steps to take if you become aware of a confirmed case of COVID-19 on campus, please click here.

 

 

Last updated at 12:33 on 29 October 2020

Key Updates

Update in relation to the COVID-19 situation and Trinity College Dublin.

With the Government’s decision for the whole State to move to Level 5 in the Government’s Plan for Living with COVID-19 from midnight on Wednesday 21 October 2020, we want to update you on the new situation for Trinity. The good news is that, because of our preparations earlier in the year, not much changes now because we were already operating at a very high level of safety.

In summary this change means:

? The current arrangements for teaching at Trinity will remain as they are. We will maintain a balance of on-campus and remote learning for the remainder of the semester.

? The restrictions already in operation are likely to continue for the rest of the semester.

? Research will continue.

? Labs and tutorials will continue to be delivered face-to-face.

? The Library will continue to provide essential services to support researchers and students, more information here.

? Campus residences will remain open.

? Online study spaces will remain open.

? Student breakout spaces will remain open.

? The Buttery and The Perch are open for takeaway only. There is 50% off everything in the Buttery Restaurant for all students when purchasing food with your TCard.

? Trinity Sport’s facilities (indoor and outdoor) are closed. Sport?clubs’?fixtures, activities?and the hosting of club training are also cancelled. Trinity Sport has moved its services online with an extensive timetable of live and on-demand classes, please see here.

 

To read the information we've shared with our students and staff about what Trinity is doing in response to the COVID-19 pandemic, please see here.

FAQS

How does Level 5 of the Living with COVID-19 affect Student Society activity?

  • Indoor or outdoor events or gatherings are not permitted.
  • Societies are not permitted to run off campus events of any kind during Level 5.
  • Society Rooms will be accessible to Society Chairs/Committee members on a request basis via info@csc.tcd.ie, in line with maximum occupancy set by the College. Otherwise, use of society rooms is prohibited.

How does Level 5 of the Living with COVID-19 plan affect Sport activity?

    Trinity Sport’s facilities?at Trinity Sport Centre, Santry Sports Grounds, Iveagh Sports Grounds, T-Tech Boxing, Islandbridge Boathouse?and Trinity Hall?sports?facilities?will temporarily close from midnight Wednesday, 21st October in response to the Government’s decision to move to Level 5 of the national Plan for Living with Covid-19.?Trinity Sport?clubs’?fixtures, activities?and the hosting of club training will?also be cancelled. During this period the high-performance gym will be accessible to sport scholarship athletes who are deemed elite as per Sport Ireland’s definitions and are permitted to continue training under the Level 5 restrictions.

When can Trinity researchers return to work on campus?

Trinity has developed these guidelines for coming back on campus for research activities. There are a number of key points that need to be made:

  1. It will not be possible to come back on campus for research purposes without there being a plan in place.
  2. That plan needs to be put in place at the School/TRI/Unit level rather than at the level of the individual PI or researcher.
  3. Full details of what is involved in developing a plan and the sign-off process can be found here.
  4. The work involved in planning is detailed and will take some time. The Covid-19 situation is complex and the safety and wellbeing of our community is paramount.
  5. We will be holding some workshops to share best practice and details of these will be posted here.
  6. As soon as the plan for a TRI/School/Unit is signed off, the prioritised access can commence.

The reality of our current situation is that when the protocols set out by Government are followed, and proper social distancing is maintained, the numbers that can be accommodated on campus are low, even when rotas are taken into account. For example, we may only be able to support 20% capacity or less in many areas. The prioritisation that will be done at School/TRI/Unit level will need to take this - and also the wider constraints on supports and services - into account.

More information can be found here.

Can the public access the campus at all?

No. At present access is limited to students and staff and outside contractors helping to prepare for the reopening of college.

Can the public visit the Book of Kells?

The Book of Kells and Old Library Exhibition is closed in response to the most recent government advice on limiting the spread of COVID 19.

While the Book of Kells team was truly excited to welcome the public once again following lockdown, the welfare of our visitors, students and colleagues remains our one priority. We look forward to welcoming you to the exhibition when it is safe to do so.

For refund information, please contact bookofkells@tcd.ie. Additional information can be found here

What is Trinity doing to help the fight against COVID-19?

Many staff are involved in research and on the frontlines. See more here: http://www.oliforex.com/research/researchmatters/covid-19.php

Can I access the libraries?

The libraries will remain open online and continue to be physically open to current staff and students with effect from midnight 21 October as an essential service.

For the most up-to-date opening hours for all Libraries, please see here. You must book your times in order to attend.

Booking System

The Library has a booking system for the modern libraries (Berkeley, Lecky, Ussher, Hamilton, Stearne and 1937) on the Library website. Alternatively, go straight to the booking system via this direct link. Existing bookings remain valid except for those outside the new hours detailed on the opening hours site, namely, evenings and Saturdays (the 1937 Reading Room opening hours remain the same so all existing bookings remain valid).

All readers will need to book in advance for access to Library spaces. Capacity limits will be set for each building in line with COVID guidelines and the booking system will be linked to our 3D Maps to help readers find their seats.

There is access to reading room PCs with UK electronic Legal Deposit material, printing, book retrieval and returns. Our other new services will continue, including the Online "chat with us" service, the Scan on demand service and the An Post delivery service.

What will happen with the autumn Commencement Ceremonies (29 Oct – 6 Nov)?

Several virtual Commencement Ceremonies will take place in late November at which degrees will be conferred “in absentia” without graduands being physically present. You can see an example of past virtual ceremonies here. The degree parchment is posted to the person’s home address following the ceremony.

In October you will receive a message from your my.tcd.ie portal. You will be asked which type of ceremony you would prefer. You will be given two options:

1. To be conferred, in absentia, at one of the virtual ceremonies in November. You will be asked to upload a clear head and shoulder photo for use in a virtual ceremony. Your degree parchment will be posted to your home address after the ceremony.

2. To defer your graduation to a live event at some date (to be determined) in the future. You will not receive a parchment but Academic Registry will be able to provide you with a transcript of your standing (degree completed) and your results.

Either way, please check your personal details for accuracy (correct placement of accents, address, etc.) and let the graduation team know of any changes required by emailing?graduation@tcd.ie.?

For those opting for a virtual ceremony, some previous graduates organised Zoom parties to celebrate together. Should you wish to hire a gown for personal use please contact Armstrong & Oxford via their website. Your gown hire includes a voucher towards a photography studio booking with Lafayette Photography which can be booked here.

What will happen with the winter Commencement Ceremonies? (26 Nov-4 Dec)

At this point in time, it is not clear if it will be possible to offer live ceremonies in the winter session. The Registrar will be in contact with students again when the situation is clearer on whether an option for live ceremonies is feasible. Any queries should be addressed to?graduation@tcd.ie.

Student FAQs

For a quick overview on keeping safe during COVID-19 when you return to campus, please click here.

Returning to campus

When will teaching start?

For Semester 1, classes start on Monday 28 September and finish on Friday 18 December with Study Week running from 9-13 November. Teaching for Freshers will begin on 5 October. The vast majority of postgraduate courses are also due to start on 28 September. A very small number of professional courses will have different start dates and students on these courses will be advised separately. Semester 2 will start on Monday 1 February and finish Friday 23 April. Study Week will be from 15-19 March.

How do I access campus with COVID-19 restrictions?

Entry is via three gates, the Nassau Street Entrance, the Science Gallery Gate and Lincoln Place Gate. You will need your student ID card so you can swipe in on arrival and swipe out on departure. Free individual hand sanitizer bottles are being distributed at each entrance and there are refill stations throughout the campus for staff and students.

When will I receive my TCD student ID?

All new entrant students will receive a time and date for picking up their student ID from Goldsmith Hall. Please make sure you have uploaded your TCD ID image to the TCard site.

I am not able to create a student card, what do I do?

Incoming students having issues accessing the link to create their student card following registration are to contact the Tcard office at tcard@tcd.ie

Where are the Student Break Out Spaces and how do I book?

These spaces are now open from 9am-6pm Monday to Friday and are bookable through the online booking system.

These spaces will have microwaves, €1 coffee machines that also provide free hot water, and will be cleaned by Student Ambassadors regularly.

Locations:

? Dining Hall - Upstairs until the Buttery closes (4pm) then it will move to the Buttery Vaults

? New Square Marquee – 3 spaces

? Botany Bay - Marquee - 2 spaces

? Goldsmith - the lobby and common room.

? TBSI - The balcony beside the knowledge exchange, the KE for UG students, and the Bull Nose outside the tercentenary hall for researchers

? St. James’s Hospital - Old Stone Building Student Space

Where can I take my online classes if I’m on campus?

In partnership with the SU and GSU, we have created some additional spaces for your use on campus - Online Class Spaces and Student Breakout Spaces - to help you stay safe.

These are bookable spaces for you to use if you are already on campus for a face to face class and have an online class shortly before or after. Please bring your laptop and your headphones. The spaces are open from 9am-6pm, Monday to Friday.

Locations:

Exam Hall, Front Square

Botany Bay Marquee

The Bank, Hamilton Building

Book online class space here.

How can I get help from Academic Registry?

The Academic Registry walk-in service is currently closed until further notice as we are following the Covid-19 guidelines. If you have any queries you can contact us at academic.registry@tcd.ie, send us a message through our social media channels at Facebook and Twitter, or call us directly on 01 896 4500.

I’m having issues viewing my timetable

Any students facing issues with their timetables should contact their Schools at the first instance. Further information will be given to you by your department.

When is the deadline for registration?

The final day to complete registration is the 15th October 2020. Please ensure that you complete registration at your earliest convenience to have access to all College and Course communications. If you have any issues you can refer to our guides or contact us at academic.registry@tcd.ie

I just got accepted into Trinity but haven’t been invited to register. What do I do?

If you have not yet been invited to register as an incoming CAO student, do not panic. Your invitation can take a few days but will be issued to you shortly.

In the meantime, check out our orientation page with all the information you will need to start your experience at Trinity.

Where do I submit my hardbound thesis copy?

Students looking to submit their thesis should do so via the online systems in place until further notice. A hardbound copy is not required to graduate, therefore final thesis submission can be done solely through the Tara system.

Hardbound Thesis submission: After examination and recommendation forms received from examiners, student sent link to TARA to upload thesis from there.

Softbound thesis: Please Submit your Intention to submit to ethesis@tcd.ie More information can be found here.

How do I submit forms if the walk-in service is closed?

The Academic Registry asks that forms and ID Card replacement requests are to be emailed to academic.registry@tcd.ie with the reason clearly marked in subject line e.g. FORM TO BE STAMPED, REPLACEMENT ID.

I forgot/don't know my user name and password

Students facing issues accessing their Trinity username and password are to contact the IT Services Helpdesk directly.

Accommodation payments

Students with queries regarding payment of their Trinity accommodation may contact the academic registry directly and use the subject line “Accommodation Payment”. Please note that all other queries regarding accommodation are to be dealt with by the Accommodation Office.

Who should I contact about my course content, timetables etc?

If you have a query directly related to your school, the academic registry will not be able to provide you with an answer. You can find your schools contact information on the “contact” tab on their page. Only your school will be able to help you with queries on Health screening, Timetable and Course Content. For an insight on queries that Academic Registry are able to provide you answers to, please visit our webpage.

How will classes take place?

Semester 1 will follow a hybrid model which combines online and face to face elements such as offering online lectures for larger class groupings and face-to-face seminars, tutorials and laboratory classes for smaller groups. As much face-to-face teaching and learning as possible will be provided under prevailing health and safety requirements. A decision on the second semester will be taken closer to the time.

Where can I find out more on the blended teaching format?

A Resumption of Teaching Working Group is currently working out different scenarios of how to deliver this hybrid teaching format depending on what social distancing protocols will be in force at the time. This will include scenarios for fully online delivery in the case of a second wave of COVID-19 resulting in another lockdown.

When are exams?

Semester 1 assessment will now take place during the week starting 11 January 2021 instead of before Christmas. There is a possibility that these assessments may run for a second week in parallel to the Scholarship examinations. Assessment for Semester 2 will take place in the week commencing 10 May.

What will be the format for exams?

Semester 1 assessments will predominately be online apart from a very small number of exceptions determined by the Senior Lecturer/Dean of Undergraduate Studies or Dean of Graduate Studies.

 

What do the government restrictions under Level 3 mean for societies?

All society activities (both on and off campus) must move online. There will be no physical presence on campus during Freshers Week or in the coming weeks up until at least Friday, 9th October when the current government restrictions are to be reviewed. If you have any questions about societies, please email the Central Societies Committee here.

When is Orientation Week?

Postgraduate and Undergraduate Visiting and Erasmus Orientation will take place from 21 September and Undergraduate Orientation for new first years will take place from 28 September. This will include some online introductory sessions on the use of the digital/online teaching and learning environment on platforms such as Blackboard, Panopto and Articulate and it is hoped to also have elements of face-to-face activity dependent on government social distancing protocols at the time.

International Students

I received an URGENT email from Academic Registry or Global Relations week ending 07 August 2020 – what do I do now?

All students MUST complete the form. The reason for asking that this form be completed within such a limited timeframe is to be able to adhere to a government directive and establish how many students need to be looked after in relation to (a) safe arrival into the country and provision of the greet and transport package which includes transport to your accommodation (Trinity secured, supervised or otherwise) and (b) planning accommodation for those that will need to restrict movement for 14 days, if they have not already secured their own accommodation (non-Green countries).

Why do I need to complete the form?

This form MUST be completed to adhere to a government directive and establish how many students need to be looked after in relation to (a) safe arrival into the country and provision of the greet and transport package which includes transport to your accommodation (Trinity secured, supervised or otherwise) and (b) planning accommodation for those that will need to restrict movement for 14 days, if they have not already secured their own accommodation (non-Green countries).

I received the incorrect link (I’m a PG student and received the UG form) do I have to complete it?

Please complete the form sent by Academic Registry with Global Relations on the subject header sent to you either Thursday 6 August or Friday 7 August. If you are not sure, please choose the link that best describes your current status.

Forms links:

New Undergraduates Form

New Postgraduates Form

All Continuing Students coming into Ireland

CAO Students

New Erasmus Students

New Visiting Students

I already have somewhere to stay in Dublin (Airbnb, friend’s or family house etc), do I need to fill this out?

Yes. If you are travelling to Ireland for the coming Semester, you need to complete the form. It should be reiterated that the Irish Government requests that all new arrivals to Ireland (other than those coming from the countries on the green list) must restrict their movements for 14 days. This means staying at home, and only going out for exercise. Please read the information contained in the link https://www2.hse.ie/conditions/coronavirus/travel.html. By confirming in the form, that you will be able to restrict movement, you are confirming that you will be able to meet this obligation.

I’ve arranged another place to stay outside of Dublin. Can I change my mind and stay at Trinity accommodation? What do I?

If you have already secured accommodation and can confirm that you have restricted movement, we would recommend that you please stay in this accommodation. You will still need to complete the form and tick yes if you can confirm that you can restrict movement in this accommodation for the 14 day duration.

My visa hasn’t been approved yet. Will TCD organise accommodation for my 14 days of restricted movement if I arrive after 7th September?

Trinity will source accommodation for you if you are unable to. Please ensure you keep us advised of progress on your visa application.

Who has responsibility to complete the visa process prior to flight leaving?

It is the responsibility of the student to apply for the visa and to follow the necessary processes. Should you have any queries, please don’t hesitate to reach out and contact us at international@tcd.ie and we will support you as much as possible.

I’m already in Dublin, do I need to fill out the form?

If you have already arrived in Ireland and completed your 14 days of restricted movement, and will not be leaving before the Semester begins, please proceed to complete the form. This information is required so that we have a record of each student.

I’m a PG student, will Trinity provide me with housing and groceries for 14 days?

If you are arriving into Ireland, we have committed to ensuring all such students can be accommodated in university or university secured and supervised accommodation for this time if accommodation has not already been secured. Please complete the necessary details on the form.

We will ensure that all supports such as meals are in place for students in university secured and supervised accommodation so that students can restrict movement as required. There will be a cost associated with this service.

Is there transport available from the airport if I’m not staying at Trinity’s accommodation

We are planning to provide a Greet and Transport service for all arriving international students arriving into Ireland. More details will be provided as soon as possible. We will also organise transport from the airport for all students arriving into Dublin airport. This service is expected to be provided over a 6 week period from 20 August – 23 September. Further details will follow.

Is there a separate meet and greet service at the airport for PG students?

As per the letter, we will organise a meet and greet service at the airports and this will be for all students. We will also organise transport from the airport for all students arriving into Dublin airport. We have been advised that this service will be provided over a 6 week period from 20 August – 23 September. Further details will follow.

I applied for TCD accommodation but I’m still waiting their approval. What to do in this case?

All those who have applied for rooms on Campus or at Trinity Hall have been informed of the outcome of their application. Those who have put themselves on the waiting list will be contacted if a room becomes available.

I have been offered and accepted a room at Trinity Hall or on Campus. Is there anything else I need to do?

Yes. If you are arriving to complete your 14-day restricted movement period in your Trinity accommodation you MUST apply for “Early Arrival” status as set out in your offer letter as soon as possible. In addition, you MUST order your bedroom and kitchen pack.

Are there any further details in relation to the flights to Delhi and Beijing previously mentioned?

The charter flights from China and India to Ireland which had been planned by the Consortium of Irish Higher Education Universities and Institutes will not be going ahead due to regulatory / approval challenges in the context of the current COVID-19 pandemic.

We hope you will be able to make alternative travel arrangements and we look forward to welcoming you to our university in the coming weeks. A Greet and Transfer service has been arranged at Dublin Airport for all incoming international students. All students will be welcomed at the airport and transferred to their accommodation in Dublin or elsewhere in the country. This is a free service that is being funded by the Irish government. Please note that all incoming students, as is the case for other travellers into Ireland, are required to restrict their movements for 14 days post arrival. Further information will issue in the coming week in relation to arrangements once you arrive in Ireland.

We look forward to welcoming you to the Trinity community. The situation with Covid-19 continues to evolve constantly. We will continue to update you by email but please also check our social media channels and www.oliforex.com/about/coronavirus/ for the latest information and Frequently Asked Questions.

I am an international student. Is the Global Room still operating?

Yes, the Global Room will continue to provide specialist information and support to international students on a wide range of issues, including immigration. Email tcdglobalroom@tcd.ie.

Erasmus and exchanges

Will my Erasmus exchange go ahead next year?

The decision has been made, to continue to offer, where possible, Erasmus exchanges to students in Semester 1 of the next academic year. Decisions about Semester 2 will be made in September.

All Erasmus exchanges will be voluntary for the forthcoming year. This means that Erasmus exchanges in which the Junior Sophister year abroad is part of an integrated programme will not be mandatory (including those on programmes involving Russian and/or Middle Eastern Languages) in Semester 1 and that all requirements of the programme will be available in Trinity. Students who wish to undertake an Erasmus exchange may do so as long as the host university is accepting inbound students, ideally providing in-person teaching, and it is safe to do so. We would however discourage students from proceeding on an exchange in a University that is planning wholly online learning.

Students who decide to go on an Erasmus exchange need to make an informed decision and be aware of the following:

  • Students who opt to proceed with their planned exchange but experience difficulties there should note that they will be able to reintegrate into their programme in Trinity as long as they return before the end of week four of our Semester 1. Beyond that cut-off point, students who withdraw from their exchange will lose the semester. This will result in them having to do the year in full the following year.
  • Requests to go off-books in the hope of deferring an exchange for a year will be managed by the Senior Lecturer’s Office, but priority in allocating exchange places next year will be given to students who are a part of that year’s regular cohort of students who are currently in the year below.

We ask students to check this website on a regular basis as key updates will be posted here, as well as to continue to monitor their Trinity emails daily as detailed information will be sent directly to the relevant students. We also ask students to continue to monitor communications from partner universities and the DFA website for updates on travel restrictions.

As is the case every year, we advise all Trinity students travelling abroad on student placements or exchanges to procure travel insurance. (http://www.oliforex.com/estatesandfacilities/shared-admin-and-support/insurance/)

I am nominated to join an exchange programme overseas in the academic year 2020/21. How will COVID-19 affect the exchange programme?

As the situation unfolds and develops, different universities will have different responses. Some partners may opt to cancel their exchange programme entirely, some partners may cancel Semester 1 exchanges, others may offer online learning either partially or for the full semester/year. The situation is fluid and continues to develop. The Global Relations Office is in touch with all of Trinity’s partners worldwide, working closely with them to establish an approach that prioritises the safety and wellbeing of all students and staff.

Trinity’s Global Relations Office or the partner university itself will notify the relevant student cohort as soon as there are any updates on their policies and procedures regarding exchange programmes.

We ask students to check this website on a regular basis as key updates will be posted here, as well as to continue to monitor their Trinity emails daily as detailed information will be sent directly to the relevant students. We also ask students to continue to monitor the DFA website for updates on travel restrictions (https://www.dfa.ie/travel/travel-advice/). At this time, we advise students against making any financial commitment towards their semester overseas, including where possible, accommodation and flights.

As is the case every year, we advise all Trinity students travelling abroad on student placements or exchanges to procure travel insurance. (http://www.oliforex.com/estatesandfacilities/shared-admin-and-support/insurance/)

Library

How do I return books to the Library?

There are three options for returning books, depending on your circumstances:

1. If you are a continuing student and don't need to urgently return your books, please feel free to hold on to them for the time being. Due dates for all current loans have been extended to the 9 October 2020. No fines will accrue during this period.

2. If you are a final year student (undergraduate or postgraduate), and you are not in a position to drop by the main campus, you can avail of our free postal return scheme, which we provide in collaboration with An Post. For further details, and to place requests, please follow this link.

3. If you are in a position to travel to the Library (the Berkeley, Hamilton or John Stearne libraries), you can return your books using the self-issue kiosks in each Library during normal opening hours. There are also book return bins at the entrance to each Library for quick returns (which staff will process after a 2 day quarantine period).

Any updates to the above options will be posted here. If you have any questions, please feel free to contact us: library@tcd.ie

What is the book postal delivery service and how does it work?

The Library has launched a book postal delivery service for postgraduates and postgraduate researchers in Ireland who are not in a position to pick up books from the city centre. This service is free of charge. Here is how you can access this:

? Requests must be placed via this online form

? You can place up to 5 requests at any one time. Additional requests may be placed once previous ones have been posted out

? Library staff then retrieve the requested materials, issue them on to requestors' Library accounts and post them out to the address specific in the request form

? The due date for all books issued on to requestors' Library accounts will be 12 weeks from the date of issue.

? Normal borrowing limits apply. If you hit your limit, you will need to return some books before you can place further requests

The service is primarily aimed at postgraduates and postgraduate researchers, but we will consider requests from other registered staff and students in urgent situations. This will be kept under review.

Registered staff and students (undergraduate and postgraduate) can request materials from the open shelves in the Berkeley, Lecky, Ussher, Hamilton and John Stearne Medical libraries. Staff and postgraduate students may also request borrowable material from Santry and other storage locations. Periodicals and reference materials are excluded from this service, regardless of their location.

Fees

I have Free Fees but this isn’t reflecting on my invoice

Don’t panic! Just fill out the Free Fees Initiative questionnaire in the 'My Finance' section of the portal and enter your SUSI details (SUSI and Other Funding in My Finance) to reduce the bill accordingly. If you are still facing issues regarding this, do not hesitate to contact us at academic.registry@tcd.ie.

Will there be a reduction in fees for the upcoming year because certain teaching will be online?

For the upcoming academic year of 2020/2021, we are preparing to have face-to-face teaching for all students as far as is compatible with the prevailing social distancing guidelines at the time. Where it is not possible to facilitate face to face learning, due to social distancing requirements and public health advice, a hybrid approach will be taken to providing teaching and learning. This will be facilitated through online lecturers, online tutorials/seminars, online assessments and online graduation ceremonies. On that basis, there will be no reduction of tuition fees for 2020/2021.

As academic provision is proceeding for the academic year 2020/2021, albeit via alternative arrangements including hybrid teaching and learning, payments of fees will be required as normal in accordance with Regulations set out in the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the University of Dublin.

If the University has to move to full online teaching and learning will I be entitled to a refund of fees?

If in accordance with public health advice a move to full online teaching and learning is required academic provision will proceed for the academic year 2020/2021. Such teaching will be via alternative arrangements including online teaching and learning and payments of fees will be required as normal in accordance with Regulations set out in the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the University of Dublin.

In accordance with Regulation 19 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the Board accepts no obligation to refund any fee, or any part of any fee, paid in respect of any exercise to be performed in the University. Refunds may only be made in the current academic year in accordance with Regulations 20 and 21 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin.

Are Application Fees refundable?

All applicants who apply for direct entry to the College (i.e. not through the Central Applications Office) must pay a non-returnable application fee of €55 per course application. Application fees are non-refundable in accordance with Regulation 11 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin.

Are Deposit fees refundable?

Normally, any deposit paid is non-refundable and non-transferable. If you decide to defer, your deposit will be retained to reserve your place for the following year.

However, for academic year 2020/21 only, deposit refunds are available to any applicant who withdraws their application due to being affected by the Coronavirus.

Is the Student Levies and Charges (SLC) Fee payable for 2020/2021?

The SLC fee for 2020/2021 is payable in accordance with Regulation 15 of the Chapter on College Charges of Part II of the Calendar of Trinity College Dublin, the University of Dublin.

The SLC Fee consists of the below charges and levies:

  1. Sports Centre charge. The sports charge is a development charge not an access/membership charge. As per the sport charge student referendum agreement, the only waivers in respect of the sports centre charge are for students of financial hardship and such waivers must be approved via the Senior Tutor’s Office.
  2. Student space levy: Subject to public health advice, including social distancing requirements, the University will aim to make available student space areas to students. Students will be required to adhere to public health advice while using student spaces.
  3. Graduation fee: the graduation fee covers the cost of printing and issuing of parchments. Qualifications (ie, Degrees, Diplomas and Certificates) will be awarded where a student is eligible to proceed with conferral. Furthermore, the graduation fee covers the cost of holding the graduation ceremony. Costs are still being incurred to carry out the graduation ceremonies and stream such ceremonies online. Regulations 89 and 90 of Part II of the Calendar of Trinity College Dublin provides the graduation fee is fully refundable to all students who become ineligible to proceed with conferral.
  4. U.S.I membership fee (optional): This is an optional fee for U.S.I membership.

Supports and counselling services

I am a current Trinity student. Where can I get support during this time?

You can find support from your Tutor or Senior Tutor’s office at ST.Office@tcd.ie. Student Counselling is available at student-counselling@tcd.ie while the Chaplains are available at chaplain@tcd.ie

Find information regarding student supports and services.

The Library’s Teaching and Research Support team is available online. They’ve listed a number of supports.

Are Trinity Student Counselling and Student Learning Development Services still available while the College is closed?

Yes, these services remain available to students for:

  • Telephone counselling/learning support appointments
  • Telephone consultations for students in distress
  • Online support via our SilverCloud programmes.
  • Students who are currently using SCS and SLD will receive telephone calls from their counsellors at the time of their scheduled appointments. More information on counselling services.

Is the Disability Service still available while the campus is closed?

The Disability Service Team are available to meet with students in person, via MS Teams, phone or email. Please visit our contact page to get in touch or book an appointment with a member of the Disability Service Team. The DS Solutions Drop-in reopened on Monday 28th September. Online appointments can be booked at 15-minute intervals between 11am and 3pm, Monday to Friday, through our Drop-in booking link. For general queries please email askds@tcd.ie, phone 01 896 3111, 087 113 3185, or visit our FAQ webpage.

How do I apply for supports/Reasonable Accommodations within the Disability Service?

You can apply for Reasonable Accommodations with the Disability Service online via your my.tcd.ie student portal. A complete step-by-step guide and instructions video on how to complete your application are available on the Application for Reasonable Accommodations webpage. Please note that you will be asked to upload evidence of disability as part of the online application process. Once you have completed your application a Disability Officer will contact you to arrange a needs assessment appointment and discuss your support requirements.

Who can avail of supports through Trinity's Disability Service?

If you have evidence of a disability (physical, mental, specific learning difficulty, or otherwise) you are very welcome to apply for Reasonable Accommodations with the Disability Service and access our various supports. If you are unsure of what qualifies as evidence, please take a look at our Evidence of Disability form. Information on the accommodations provided by the Disability Service is available on our Student Supports webpage.

What is the DARE programme?

DARE (Disability Access Route to Education) is aimed at school-leavers with a disability under the age of 23 as of 1st January of year of entry, who have suffered educationally due to their disability. It is an alternative admission scheme to third level education whereby DARE offers third level places on reduced points to school leavers. Places are offered to applicants whose disability negatively impacted their education, and who can present with an Irish Leaving Certificate, A-Levels, or other EU qualification. For more information, and for all queries relating to DARE please visit the Access College website. The Trinity Disability Service cannot assist with any DARE queries.

What kind of accommodation is available for students with disabilities?

Students with disabilities can apply for residential accommodation on grounds of disability. Students with disabilities must apply for accommodation through the Accommodation Office before the specified deadline. Students with disabilities should also complete the Special Consideration Form and submit this with the application for accommodation. Please note that you must also apply for supports with the Disability Service to arrange a needs assessment for residential accommodation.

A needs assessment for accommodation will take into account the following criteria when prioritising applications for accommodation:

? The nature and impact of disability as stated by the applicant and documented with appropriate evidence. Priority will be given to applicants with the most significant needs based on mobility, balance, stamina and strength.

? The nature and impact of the disability on travelling to and from College including transport options and distance to College from home. Priority will be given to applicants with difficulties in accessing public transport and those living furthest from Campus.

Based on the criteria above, the Disability Service team will meet collectively to review all the applications and will make recommendations to the Accommodations Office. In turn, based on the availability of rooms on campus and the priority given to applications, the Accommodations Office will inform applicants of any room offers. In some cases, applicants may be advised that accommodation in Trinity Hall better suits their individual needs. Trinity has limited accommodation on two main sites: the main Trinity campus and Trinity Hall, located in Dartry. A number of rooms on campus and in Trinity Hall are accessible. Although rooms are not fully supervised, they do have 24-hour security staff and residential wardens on site. The accommodation offered encourages independent living. This can be a lively environment so it may not be suitable for students who need a very quiet living space. Campus accommodation is mostly for final year students or graduate students. Trinity Hall is ideal for first and continuing students, but spaces there are also limited.

I have a medical condition in the HSE very high- or high-risk categories. Can I apply to study online?

Students can apply to study online for Semester 1 2020-21 if they have a medical condition in the HSE very high- or high-risk categories. The application should be made via the student’s tutor. Students are advised to discuss their particular circumstances with their tutor. In determining if studying online is a suitable alternative for you, your School or Department will be contacted so consideration can be given to all aspects of your course, such as labs, practical elements, group work, placements and professional requirements. For some students, it may not be possible to study online. In these cases, students can discuss alternatives with their tutor such as going off books.

How can I apply for the Trinity laptop scheme through the Disability Service?

Applications for the Trinity Laptop Scheme are invited from students with disabilities who meet at least one of the following additional criteria:

? Students disadvantaged by socio-economic barriers

? First-time mature students

? Students who hold further education qualifications

? Students who are members of the Traveller and Roma communities, or members of ethnic minorities

? Students who are lone Parents

Students should complete the Disability Service Trinity Laptop Scheme Application Form before the deadline of Friday 9 October 2020. Students will need to demonstrate a verifiable need for a device within their application. Supporting documents (SUSI Special Grant Rate, Back to Education or a relevant Social Welfare payment, etc.) should be sent to askds@tcd.ie. More information is available on our Trinity Laptop Scheme webpage.

Is the College Health Service still available while the College is closed?

Face to face consultations are available if the Doctor determines one is necessary following a telephone consultation. Advice will be provided by phone by the GP on duty at College Health, during the following times:

Monday to Friday excluding Bank Holidays between the following hours: 9.30-12.00pm and 2-4pm Call: (01 896 1591 or 01 896 1556)

Please note that appointments or consultations cannot be facilitated by sending an email to College Health, you must call the service directly during the above hours.

Patients with pre-booked appointments:

Patients with pre-booked appointments will be contacted by telephone by the doctor with whom they have already made an appointment, on, or before the date of the booked appointment. This doctor will make every effort to provide or advise on appropriate ongoing care to include consideration of prescription needs. Please note that the phone call may not come from the usual TCD number and may be from a withheld number. If you will have enough medication until this appointment date, there will be no need to call in advance as this phone call will deal with prescriptions if needed.

It is important that your phone line is kept open for this call on the day of your booked appointment. We advise that you are available on your phone from 9am as the call may not come at the specifically booked appointment time.

Phlebotomy Services

We are unable to a provide phlebotomy services. This means that booked blood tests cannot take place.

In an Emergency

In the event of a medical emergency or if you require urgent care, please contact a GP in the community or your local emergency department.

What about help with IT?

Advice on remote learning.

IT services have also provided a new way to chat with them for assistance via webchat. See all the ways to contact them.

I have an immigration-related query, where do I find out more information?

If you are a current student, please click here.

Prospective students

Where can I find a quick overview of admission and student support information for 2020/21?

To find out more about your health and wellbeing, student accommodation, visas, academic support, peer to peer advice, student counselling and more, please click here If you have a specific question, please email academic.registry@tcd.ie and international@tcd.ie. Many detailed questions are also answered at http://www.oliforex.com/study/FAQ/

I received an URGENT email from Academic Registry or Global Relations week ending 07 August 2020 – what do I do now?

All students MUST complete the form. The reason for asking that this form be completed within such a limited timeframe is to be able to adhere to a government directive and establish how many students need to be looked after in relation to (a) safe arrival into the country and provision of the greet and transport package which includes transport to your accommodation (Trinity secured, supervised or otherwise) and (b) planning accommodation for those that will need to restrict movement for 14 days, if they have not already secured their own accommodation (non-Green countries).

Where can I find out information on study visas for Ireland?

If you have to apply for a visa as you have been offered a place on a course in Trinity, or if you have applied for one and have been granted a study visa for Ireland, but due to travel restrictions are unable to travel and your entry visa will expire soon, please click here to find out what to do.

Will deadlines for application/acceptance/documents/registration be affected?

Most acceptance deadlines and other timelines have been extended. If you wish to have your deadline extended please contact the Academic Registry at academic.registry@tcd.ie

Where can I find out about accommodation options?

Please check the Accommodation FAQs and refer to http://www.oliforex.com/accommodation/

Staff FAQs

General

What should I do to keep up to date on COVID-19 matters in the University?

Staff should check their emails and this dedicated COVID-19 page daily for updates as this is an evolving situation.

Procedures

Where can I find the Procedure for Leave and Working Arrangements during COVID-19 Outbreak?

The procedure can be viewed here: Procedure for Leave and Working Arrangements during COVID-19 Outbreak

Where can I find the College’s COVID-19 Working From Home Procedures?

The procedures can be viewed here: Working From Home During COVID19 Procedures

How do I ensure secure remote and mobile working?

Staff must ensure that University-controlled data is processed securely and measures should be taken to ensure that no unauthorised person can access such information. To ensure that Trinity-controlled data is processed securely, the Trinity Data Protection and Information Security Offices have drafted guidance for secure remote and mobile working. This guidance is available at http://www.oliforex.com/itservices/working-remotely/.

Return to Work

Where do I find the College’s return to campus general induction programme?

The Trinity COVID19 General Induction module is accessible via Blackboard and must be completed as part of an employee’s preparation for resumption of work on campus. Once approved by your Head/Manager to return to work on Campus, please click on Trinity COVID19 General Induction and follow these steps:

  1. In the Module Search box, type in Returning to Work Safely and click on Go
  2. You will see a module called COVID-INDUCTION, click on it
  3. Click on the Enrol button on the left side of the page. (if you can't see the Enrol button, you may need to click on the blue bar to the left of the screen to make it visible.)
  4. Click on the Submit button on the bottom right of your page
  5. Your page will then say you have been enrolled. Click on the OK button on the bottom right of the page to access the module
  6. Then remember to complete your details at step 3 to confirm you have completed the module

What are the Daily 5-point self-checks I must ask myself each day?

Once approved by your Head/Manager to return to work on Campus, you should ask yourself these 5 questions each day prior to travelling to work, do you have:

  1. A recent cough?
  2. Shortness of breath?
  3. A new respiratory illness?
  4. Fever?
  5. Have been advised to self-isolate in the last 14 days since you last attended the workplace?

If you answer yes to any of the above, please contact your GP immediately, follow their advice and inform your manager accordingly.

Where can I find an access check list for Schools, research institutes and professional services?

Please see the access checklist here.

I’m approved to return to work on campus, do I need my staff ID card to gain access to campus?

Staff cards are now required to access the Trinity College campus. The details of how you can have a staff ID card issued or renewed can be found HERE. If you have difficulty accessing the website, then please call the HR Service Centre on 01 896 3333 or email hr@tcd.ie

I am essential staff but I don’t want to want to attend work as I'm afraid I will catch the virus. What should I do?

Essential staff who have not being advised to self-isolate by a GP/HSE should attend work as normal. If you have a fear of contracting the virus, then discuss this with your line manager in the first instance. The University must consider the risks and consider whether you are a vulnerable employee. Where there is no increased risk for you, the University can request you to attend work. If you continue to be absent from work in these circumstances, it may be unauthorised absence and dealt with accordingly.

I am required to work on campus however I do not want to travel on public transport. What should I do?

Higher Education workers are considered essential workers for the purposes of travelling to and from work and using public transport. If you are required to work on campus but do not want to travel on public transport, you need to consider sourcing alternative means of getting to work if walking, cycling or public transport are not feasible.

I am in a High-Risk Group and feel that I am at risk due to an underlying medical condition. What should I do?

The HSE advice on Higher Risk groups is set out HERE. Staff should self-declare to their Head/Manager where they consider they are at risk of serious illness from COVID-19. In accordance with Government guidelines high-risk employees can attend the work premises and, in accordance with HSE advice, should take extra care to practice social distancing where possible and wash their hands regularly and properly. Appropriate measures may need to be considered for employees in the high risk category in the work premises where maintaining social distancing is difficult. The University’s Occupational Health service may be consulted for employees in the high risk category, or to determine if an employee falls into this category if necessary.

Where the staff member is not ill, the line manager should prioritise alternative working arrangements e.g. working from home. Where alternative working arrangements in the staff member’s current role is not feasible, they may be temporarily assigned work outside their core duties.

Staff in this category who are ill and not available for work should provide a medical certificate covering their absence in line with the University’s Sick Leave policy.

Heads/Managers who have queries in this regard should contact Employee Relations to discuss further.

I am in a very high risk (extremely vulnerable) and have been advised to cocoon. What should I do?

Employees should declare to their Head/Manager if they believe that they are at very high risk of COVID-19. Please refer to the HSE Website for more information. Employees deemed to be very high risk should be facilitated to work from home to the maximum extent possible. Where an employee is very high risk, is cocooning, and working from home in their current role is not feasible, then they may be assigned work outside their usual core duties.

The University’s Occupational Health service may be consulted for employees in the very high risk category, or to determine if an employee falls into this category. Where an employee who is at high risk of serious illness from contacting CVOID19 and has been assessed by the University’s Occupational Health service as medically unfit for work, the terms and conditions of the University’s Sick leave policy applies.

Heads/Managers who have queries in this regard should contact Employee Relations to discuss further.

I live with someone in the high-risk / very high-risk category. What should I do?

Staff living with high-risk / very high-risk individuals in accordance with Government guidelines should attend the work premises and, in accordance with HSE advice, should take extra care to practice social distancing where possible and wash their hands regularly and properly.

Staff in such circumstances should self-declare to their Head/Manager where they consider attending the work premises will be risk. Such cases will be assessed on a case-by-case basis with appropriate measures implemented accordingly.

Heads/Managers who have queries in this regard should contact Employee Relations to discuss further.

What is temporary assignment?

Staff who are not medically advised to self-isolate must be available to carry out work to deliver services for the University. Where this is not possible in their substantive role, temporary assignment within their grade across the University may apply or they may be assigned work outside their usual core duties.

What supports are available for staff?

Inspire Workplaces Counselling Services provide the University’s EAP service. University staff and their immediate families (those living at home with them who are 18 years of age and older) can avail of up to 6 professional counselling sessions free of charge. Appointments can be made by calling Inspire on freephone 1800 817 433 or by email to workandstudy@inspirewellbeing.ie.

Inspire also offer a dedicated online Support Hub where staff will find useful information, articles, e-zines, self-assessment tools and much more. To access please click on EAP Inspire Support Hub:

  • On the home page click the purple ‘Sign up’ icon (top right)
  • When prompted enter the company pin (PIN: Trinity!)
  • This will create a randomly generated username – please take note of username
  • Create your own password and start using the Support Hub

There is useful information on the Human Resources website http://www.oliforex.com/hr/working-from-home/ about working from home and staying healthy at home.

The HSE also provides advice on looking after you mental health, the details can be found at https://www2.hse.ie/looking-after-your-mental-health/

Travel & Leave

Are there restrictions on work-related travel?

The Department of Foreign Affairs and Trade (DFAT) and Public Health advice continues to advise against non-essential travel. On this basis, Trinity has banned all work-related travel.

What is essential travel?

Trinity College staff in line with all public sector employees are advised against non-essential travel under the current public health COVID19 restrictions. Neither the Dept of Foreign Affairs & Trade (DFAT) nor the Dept of Public Expenditure & Reform (DPER) provide a definition of what is or is not essential travel. A degree of common sense is required for each individual to determine if their travel during this time is essential (vital, crucial, critical) or otherwise, taking into account their civil responsibility in trying to stop COVID19 spreading in Ireland.

The HSE advises that the safest thing is to not travel abroad as the risk of bringing back the virus from other countries remains high. Therefore, in line with the Government’s Guidance on working arrangements in the Public Service during COVID19 of which Trinity College staff are bound, any staff who intends to undertake non-essential travel abroad and are required to restrict their movements for 14 days on return to Ireland, must make provision by way of an annual leave or unpaid leave application for the additional period of restricted movement.

Staff who due to the lockdown, relocated to their home country and who are now required to return to Ireland to resume their duties, such travel is considered essential travel. For new incoming staff who are due to commence work in Trinity and who must travel to Ireland to do so, such travel is also considered essential travel. Staff in these two categories, who if on arrival in Ireland must restrict their movements for 14 days, may work from home for the period of restricted movement.

If I choose to travel abroad and have to restrict movements on my return, how will this time be recorded?

Anyone coming into Ireland (apart from Northern Ireland and individuals arriving in Ireland from locations with a security rating of normal precautions “green”), is required to restrict their movements for 14 days. Responsibility to provide for the period of restricted movement arising from non-essential travel overseas is a matter for each individual employee. In order to protect public health, employees are required to advise their employer of any intention to travel overseas.

The Dept of Public Expenditure & Reform (DPER) sets out guidelines for Return to Work Safety Protocol for the Public Service (updated 30th July 2020) . Trinity College staff in line with all public sector employees are advised against non-essential travel under the current public health COVID19 restrictions. Where there is an intention to undertake non-essential travel overseas to a non “green” country, all employees must make provision by way of an annual leave or unpaid leave application for the additional period of restricted movement, in line with the normal application rules for such leave. This arrangement is applicable to all civil and public servants regardless of whether they can work from home.

In this regard, Trinity College staff are required to take annual leave or unpaid leave to facilitate this period of restricted movement. Special leave with pay will not apply during this period. You should discuss this with your Manager prior to travelling. The requirement that employees advise their employer of travel abroad is necessary for the protection of public health. In line with public sector employees, working from home is not an option during this period.

Can pre-approved annual leave or parental leave be cancelled or postponed during the COVID-19 crisis period?

Annual leave and parental leave should be discharged as scheduled unless it is completely unavoidable to provide essential cover. If requests from staff to cancel / postpone approved leave are received, the Manager should give full consideration on a case by case basis to the consequence of granting the request and how it may impact the function / area overall. Where such requests are approved, the staff member should understand that it may not be possible to grant the cancelled / postponed leave at the preferred time in the future for operational reasons as a consequence of the closure due to COVID-19.

Can Shorter Working Year arrangements be cancelled or postponed during the COVID-19 crisis period?

The expectation is that any shorter working year arrangement that is scheduled will proceed as planned. Where there is a business requirement, it may be possible for Managers to cancel or postpone shorter working year arrangements with the agreement of the staff member. If requests from staff to defer approved shorter working year arrangements are received, the Manager may agree to defer the arrangements on an exceptional basis and subject to business requirements.

How should flexi-time schemes operate during the COVID-19 crisis period?

In order to keep delivering essential services to all the College Community, we need flexibility and adaptability. The operation of traditional flexi-time/attendance management rules do not support the flexible arrangements and agility required during this extraordinary situation.

The normal operation of flexi-time or equivalent attendance management rules, including any flexi-time accruals and deficits, is to be temporarily suspended during the period of COVID-19 to facilitate the required new ways of working across the public service. Any balances accrued by employees before the suspension of flexible working hours arrangements can remain and be held over until the COVID working arrangements are no longer in place and Flexitime is reintroduced.

I have returned to Ireland from non “green list” country and I reside in Trinity accommodation. What should I do?

Anyone coming into Ireland (apart from Northern Ireland and individuals arriving in Ireland from locations with a security rating of normal precautions “green”), is required to restrict their movements for 14 days. You have a personal responsibility to adhere to the Irish Government’s regulations in this regard. Your actual residence/room is your home base and not the wider College premises/grounds. You should remain in your residence and not to attend the workplace until the 14 day restricted movement period is completed.

Diagnosis, Self-isolation, Restricted movements

I’ve been diagnosed with COVID-19. Will I be paid?

Special leave with pay may be granted where appropriate HSE or medical confirmation of COVID-19 diagnosis is provided, in accordance with the HSE Guidelines. Staff must complete the COVID-19 Self-Declaration Form. The HSE or medical confirmation of COVID-19 diagnosis is required with the completed form.

I’ve been diagnosed with COVID-19. How will my time off work be recorded?

Any special leave with pay granted for a diagnosis of COVID-19 will not count as part of the staff members sick leave record. The application of special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record.

I've been advised to self-isolate. Will I be paid?

The HSE sets out the criteria for self-isolation. Staff cannot voluntarily choose to self-isolate. Where HSE or medical advice is that the staff member must self-isolate then special leave with pay may be granted. In the event that written HSE or medical confirmation to self-isolate is unavailable at the commencement of the self-isolation period, the staff member must complete the COVID-19 Self-Declaration Form to record the HSE or medical advice received and forward on the written confirmation once received. The completed form should be forwarded by the staff member to their line manager as soon as possible.

I've been advised to self-isolate. How will my time off work be recorded?

Any special leave with pay granted for the purpose of self-isolation will not count as part of the staff members sick leave record. The application of special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record.

I am on special leave with pay due to self-isolation and have since contracted COVID-19. Will I still be paid?

Where a staff member is already on special leave with pay due to self-isolation and subsequently contracts COVID-19, the special leave with pay will continue for the duration of the illness, subject to medical certification being provided and the COVID-19 Self-Declaration Form being completed.

I have been advised to restrict my movements as I am a close contact of a confirmed case of COVID-19. Will I be paid?

Special leave with pay does not apply to employees who are required to restrict their movements as a precaution as they are not ill. The HSE sets out the criteria for restricted movements for close contacts. Staff cannot voluntarily choose to restrict their movements. Where HSE or medical advice is that the staff member is a close contact and must restrict their movements, they remain available for remote working. Working from home for the period will be facilitated where feasible. Where it is not feasible, then the staff member may be assigned work outside of their usual core duties. Staff must cooperate with all such flexibilities while they are restricting their movements.

In all such cases, employees remain available for work whilst at home, where they have been advised to restrict their movements as a precautionary measure.

*NOTE: This FAQ does not apply to employees who are required to restrict their movements arising from a decision to undertake non-essential travel abroad against government advice. See specific FAQ on this above.

I am on special leave with pay. How often should I update my manager?

The general principles applying to the management of sick leave, for example the requirement to contact managers and for ongoing contact with staff who are on special leave with pay for this purpose, will apply.

I am on annual leave. I’ve been diagnosed with COVID-19 / medically advised to self-isolate. How will my time off work be recorded?

Special leave with pay may be granted where a staff member on annual leave provides appropriate HSE or medical confirmation of COVID-19 diagnosis or recommendation to self-isolate in accordance with the HSE Guidelines. Staff must complete the COVID-19 Self-Declaration Form. The HSE or medical confirmation of COVID-19 diagnosis is required with the completed form.

Special leave with pay will apply for the number of days advised by the HSE/doctor. This will be recorded locally as CV19 Special Leave with Pay on the staff members attendance record. The missed annual leave can be discharged at a later date as agreed with and approved by their Manager.

What if I don’t provide the appropriate COVID-19 /ordinary medical confirmation to my line manager?

In the event of non-compliance with the University’s Sick Leave Policy and/or the provisions of special leave with pay (including the requirement to provide bona fide confirmation of self-isolation/diagnosis of COVID-19) existing procedures, including with-holding of pay and/or disciplinary measures, may be invoked.

What if I don’t return to work after being granted special leave with pay?

When granted special leave with pay, staff will be expected to comply at once with any directions which may be given by the University and to take all practicable steps to resume duty as soon as possible. Non-compliance with this may result in the with-holding of pay.

Can I claim illness benefit whilst on Special Leave with Pay?

Staff on special leave with pay are not permitted to claim any form of Illness Benefit payment from the Department of Employment Affairs and Social Protection.

I have a family member that has been told to self-isolate. What leave arrangements can I avail of?

If a staff member in this situation has been advised by the HSE that there is no need for them to self-isolate, they can explore alternative working patterns and working from home with their line manager, where feasible. If the staff member wishes to stay at home for the purpose of caring for family members, they may be able to avail of other forms of leave under University policies such as Annual Leave, Parental Leave, Special Unpaid Leave of Absence or Force Majeure (as defined under the Parental Leave Act 1998). The granting of any leave is subject to the approval of the Head of School /Administrative and Support Area.

Parental leave requests should be made using the parental leave application form. In these extenuating circumstances and on an exceptional basis, the normal notice periods for such applications will be waived and accepted retrospectively.

Special Unpaid Leave of Absence requests should be made using the unpaid leave application form.

Force Majeure applications should be made using the application form available HERE

I need to be at home due to School/Creche closure. What happens?

Special leave with pay is not available for COVID-19 caring arrangements. Where such staff members can work from home, this should be facilitated to the maximum extent feasible. Steps should be taken to increase the scope for remote working and all opportunities and flexibilities need to be explored. There are other flexible working options that line managers can offer to staff in addition to home working arrangements. These arrangements can support staff to manage caring responsibilities at home (including facilitating shared caring arrangements with partner) and can support segregation of the workforce and social distancing measures. For example, alternative working patterns, flexible or staggered shifts and weekend working may be explored, where feasible.

Ordinary Illness

What happens if I have an illness other than COVID-19?

Under the terms and conditions of the University’s Sick Leave Policy, ordinary illness should be recorded locally by the line manager as sick leave.

What if I am on ordinary illness sick leave and subsequently contract COVID-19?

If a staff member is on sick leave due to ordinary illness and is subsequently diagnosed with COVID-19, the special leave with pay may be granted retrospectively in lieu of sick leave. The staff member would be required to complete the Self-Declaration Form and return it to their line Manager with the appropriate medical confirmation as soon as possible.

Managers

As a Manager, what should I do when a staff member contacts me about potential COVID 19 infection?

You need to establish specifically:

  • Whether the staff member has consulted a doctor or the HSE (if not, they should be advised to do so immediately).
  • Whether the staff member has been diagnosed as an actual or probable case. If the staff member is medically diagnosed with COVID 19, special leave with pay may be granted.
  • Call the College Health Centre (Tel 01 896 1556) to report diagnosis
  • Ensure the staff completes the Self-Declaration Form and returns it to you with the appropriate medical confirmation as soon as possible.
  • Record this locally as CV19 Special Leave with Pay on the staff members attendance record.

If a staff member becomes unwell at work, Manager’s should refer to and follow the guidelines set out in their local Resumption Plan for dealing with a suspected case of COVID-19 infection in the workplace.

As a Manager, what leave records do I have to keep?

The Organisation of Working Time Act 1997 requires employers to hold records of all forms of leave. It is important that records of all leave (CV19 special leave with pay, annual leave, unpaid leave etc.) are kept locally in each area. These should be readily available for University and DES statistical data, if requested.

Health and Advice

General safety

What health and safety precautions can I expect at Trinity?

Trinity has put a range of measures in place to protect students, staff and visitors during Covid 19. These include:

  • Clear signage at all entrances to buildings and within buildings of the COVID 19 precautions that apply to everyone; hand hygiene, coughing and sneezing etiquette, social distancing and the wearing of face masks in designated areas.
  • A one-way entry and exit route for buildings - where possible
  • The provision of hand sanitisers and dispensers throughout the campus
  • A keep right and keep moving policy on all stairways
  • A one-person policy for all lifts on campus
  • Clearly designated seating that maintains social distancing
  • For teaching and learning purposes, a physical distance of at least 1m shoulder to shoulder should be maintained between students, with mandatory wearing of cloth face coverings, visors or face shields. For staff, a distance of 2m should be maintained between the staff member and students. Where there is a risk that the 2m distance could be compromised or where teaching activity requires the staff member to be less than 2m from the student, staff should wear a face covering, or other appropriate protection to be provided by the College.
  • Gloves should not be worn unless required and must never be used as a substitute for hand hygiene.
  • After each group leaves a workspace, high-contact surfaces should be cleaned with water and detergent and not with disinfectant.
  • To the greatest extent possible, Trinity will keep records of attendance at all events for 4 weeks in case required for contact tracing purposes.
  • If people spend more than 2 hours or more in a shared space together, they may be regarded as COVID-19 contacts in the event that someone present is subsequently identified as a case.
  • Computer keyboards will need to be covered with waterproof covers to facilitate cleaning after use.

Face coverings

Are face coverings currently mandatory in Trinity?

At present the wearing of face coverings is mandatory for all teaching and learning events for all students and staff, in all the Libraries, and public areas of the campus such as the Buttery and the Book of Kells. Following the Statutory Instrument 296 of 2020, from 10 August to 5 October 2020, a range of public premises and service types are specified where social distancing can’t be achieved and the wearing of face coverings is mandatory. A face covering is defined as ‘a covering of any type which when worn by a person covers the person’s nose and mouth.’

Will I need to wear a face covering when teaching begins?

Yes. In addition to the current mandatory requirement, the Government has also provided Implementation Guidelines for Public Health Measures in Higher Education. These will apply to all staff and students of Trinity when teaching commences from 28 September onwards and until further notice. Trinity will require all students to wear face coverings for all teaching and learning events. Teaching staff have been asked to wear visors where possible instead of face coverings while teaching as this will reduce the impact on communication.

Will I be allowed to not wear a face covering due to health reasons?

The Implementation Guidelines for Public Health Measures in Higher Education advises that appropriate arrangements are in place whereby staff or students who are vulnerable can declare this and that specific appropriate measures can be put in place. This includes the reasonable exception to the wearing of a face covering on health grounds.

I am hard of hearing and I rely on lip reading to communicate. I am concerned that the combination of social distancing and the wearing of face coverings will make communication extremely difficult for me when attending Trinity. What alternatives are there?

Teaching staff have been asked to wear visors instead of face coverings whenever 2m social distancing is not possible. This should assist all students in a teaching situation. It should also be noted that Statutory Instrument 296 of 2020 states the following reasonable excuses can apply (to not wearing a face mask):

  1. the person cannot put on, wear or remove a face covering -
    • because of any physical or mental illness, impairment or disability, or
    • without severe distress,
  2. the person needs to communicate with a person who has difficulties communicating (in relation to speech, language or otherwise),
  3. the person removes the face covering to provide emergency assistance or to provide care or assistance to a vulnerable person,
  4. the person removes the face covering to avoid harm or injury, or the risk of harm or injury,
  5. the person removes the face covering in order to, and only for the time required to, take medication,
  6. the person removes the face covering at the request of a responsible person, or of a worker, in order to enable him or her to ascertain the person’s age by reference to photographic identification for the purposes of the sale of goods or services in respect of which there is a minimum age requirement or where the responsible person, or worker, has lawful authority to verify the person’s identity, or
  7. the person removes the face covering at the request of a responsible person, or of a worker, in order to assist the responsible person or worker to provide him or her with healthcare or healthcare advice.

Is it possible to get face coverings with clear panels to facilitate those with hearing difficulties?

For those students with hearing difficulties or for those students who rely on facial cues, the Irish Deaf Society is selling an FDA approved face mask that has a clear panel. These can be found at:

Other precautions/testing

What personal precautions should I be taking?

The best way to protect yourself is to practice social distancing (keep a space of 2 metres (6.5 feet) between you and other people), wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer. Other sensible measures include turning your head away from people when you sneeze, using a tissue or your sleeve and disposing of tissues quickly. Wearing a mask in public places where social distancing is difficult is also recommended.

We realize that it is highly probable that the virus will spread despite all public health measures, and we will offer as much support as possible to any member of the college community that may contract the virus.

Should you have any particular concerns, please contact the HSE hotline on 1850 241850 for further advice.

Where can I access more health advice in relation to COVID-19?

Please follow advice published on the HSE website. Call HSE Helpline on 1850241850 in relation to risk of contracting the Coronavirus. Callers should press 1 when they are advised for coronavirus guidance. In the case of medical emergency, call 112 or 999.

What do I do if I have cold and flu like symptoms?

Stay calm. If you have a temperature take paracetamol. Rest in bed and take plenty of fluids.

Self isolate. Please see Self-Isolation and Self-Quarantine for advice on how to do this.

Ring the college Health Service - Tel 01 896 1556, or your own GP and they will talk to you and assess whether you meet the criteria for a swab test for COVID-19.

What do I do if I think I have been in contact with COVID-19/Coronavirus?

Self isolate. Please see Self-Isolation and Self-Quarantine for instructions. Ring the College Health Service 01 896 1556 or your own GP. They will organise a test if it seems appropriate. Please reserve 999/112 calls for medical emergencies.

Can I get tested for COVID-19 on campus?

Yes, the College Health Service, in collaboration with the HSE has set up a Covid 19 Testing Centre at House 51, adjacent to the College Health Service, for those students and staff who have Covid 19 symptoms or who are identified by Public Health as being close contacts of a positive case.

I have a medical condition and am concerned about attending Trinity, can I request that all of my course content be provided online?

While students are expected to attend their face-to-face teaching and learning activities some students with underlying medical conditions may request more or all of their course content to be provided online. Students in this position should contact their tutor and the Head of their Department or School. Each request will be dealt with on a case-by-case basis by the relevant School.

Trinity Accommodation

These FAQs address queries by students who have been offered accommodation located at Trinity Hall in Dartry or the city centre Campus only in 2020-21.

How is Trinity College going to manage campus accommodation during the COVID19 crisis?

Trinity is following the guidelines issued by the Health Service Executive (HSE) at all times to ensure best possible levels of safety and security for all residents of the College. Updates will be posted here as they happen.

What will happen if I accept my room offer but then my travel to Dublin is affected by a COVID-19 related travel restriction in my home country or in Ireland?

Please contact us at residences@tcd.ie or trinity.hall@tcd.ie to discuss your options.

If there is a second COVID-19 lockdown in Ireland during the 2020-21 academic year, will I receive refund of accommodation licence fee paid if I need to leave?

If you are instructed by College authorities to vacate your room and are in a position to safely do so, then any prepaid licence fee will be refunded.In addition, you may also be eligible for a refund under Section 5 of the Conditions of Occupancy which form part of your licence.

Given the COVID-19 protocols, what will the rules for student residents on social/physical distancing be?

Personal responsibility will be more important than ever for all living in shared accommodation. Guidance, based on Health Service Executive (HSE) advice, will be provided to all students on arrival.More information on the temporary measures put in place to protect residents and the College Community can be found here.

Will students have to restrict their movement for 14 days on arrival in Ireland?

If you are arriving to Ireland from another country, please see Health Service Executive (HSE) guidelines here: https://www2.hse.ie/conditions/coronavirus/travel.html.

What health supports will be available to students living in Trinity accommodation if they have to restrict their movement on arrival or if they become sick due to COVID-19?

For information about the Trinity College Health Service, see: http://www.oliforex.com/collegehealth/.

How will students self-isolate if they are living in Trinity accommodation?

If a student develops COVID-19 symptoms they must remain in their bedroom and contact their doctor and College Health as soon as possible and follow their guidance.

If I have a specific question regarding residential life in Trinity College Dublin, where may I find more information?

Further information on student residences in Trinity College is available here: http://www.oliforex.com/accommodation/

More information

HSE’s Health Protection Surveillance Centre webpage, including FAQs and regular updates

Updated travel advice on the Coronavirus from the Department of Foreign Affairs

World Health Organisation - Q&A on coronaviruses

World Health Organisation - Myth busters about the novel coronavirus

Department of Health - Coronavirus disease (COVID-19)

Here are a few simple steps that can slow the virus down #ItsInOurHands #COVID19 #coronavirus

 

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